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What Accounts Payable Training Course Students Are Saying...​​​​​

Accounts Payable Training Course
Average Rating: 4.5 out of 5 stars
Votes: 9
Reviews: 4

On the exercises, more true/false and multiple choice would be preferred.


Company: Cepheid

Asking what the “student” would like to obtain/learn prior to the course helps the instructor to know what to cover, so the instructor did a great job with that!

S. B.

Company: Nascentia Health

Good knowledge and good material to take home.


Company: Community Action Partnership, Lancaster and Saunders Counties

Very helpful and informative.


Company: College of Registered Nurses of Manitoba

IMPROVE YOUR accounts payable SKILLS NOW

  • Learn industry recommended accounts payable procedures and best practices
  • Four ways to learn: public class, webinar, self-study, or on-site training
  • Learn from a professional with 30+ years business experience
  • Public class and webinar limited to four students for maximum learning
  • Certificate issued upon completion
  • Cost: Two Day Class $1399.00  Available Discounts
  • Class schedule is in the right column

Accounts Payable Training Course Description

In this two-day Accounts Payable Training Course, students will learn industry best practices for collecting, filing, and processing invoices and making payments to vendors, customers, and other third-party companies, and how to make sure their department's payment accounts are reconciled, and bookkeeping entries are complete and accurate.  In addition, you will learn how to make your accounts payable department a totally paperless operation., and learn techniques to prevent payment fraud and business email compromise (BEC) . 

The course presents best practices for the following critical AP functions: the master vendor file, invoice processing, checks, ACH payments, the policies and procedures manual, cash management, travel and entertainment policies, and processing 1099s.

In addition, the course provides industry recommended policies for: internal controls, payment strategies, and dealing with regulatory issues.

Related classes:

Basic Bookkeeping

Accounts Receivable

Cost Accounting


Registering another Person

 If you want to register for another person, click on the registration link and enter your information in the Billing Information section, uncheck the Student Information same as Billing Information box at the bottom of the form, then enter your student information.  If you experience any difficulty with online checkout, please call customer service 24/7 at 888-632-2093.

Registering by Purchase Order 

If you need to register using a purchase order, email a copy to (be sure to list class name, class date, student name, student address, student phone number, and student email address).

To Register by Phone

To pay by credit or debit card using customer service 24/7 call 888-632-2093.

Each Student Receives:

  • A student manual or textbook for use during and after the class.
  • Instruction from an experienced business professional (minimum of 30 years) with at least five years in a corporate senior management position (CEO, President, COO, Vice President, CFO).
  • Real life exercises to support training materials.
  • Individual attention (classes are limited to four students).
  • Personalized Certificate of Completion

Accounts Payable Training course

Accounts Payable Training Course Outline


Module 1: Master Vendor File
    Who Has Access
    Master Vendor File Set-Up
    Using Naming Conventions
    Making Changes to the Master Vendor File
    Master Vendor File Cleanup
    Self-Service Master Vendor Files

Module 2: Invoice Processing
    Receipt of Invoices
    Invoice Handling: Approvals 
    Invoice Data Requirements 
    Verifying Invoice Data
    Invoice-Coding Standards

Module 3: Checks
    Approach to Paying by Check
    Check Printing
    Check Signing
    Check Stock Storage
    Distribution of Checks
    Check Fraud
    Use of Payee Name Positive Pay

Module 4: ACH (Electronic Payments)
    Approach to Paying Electronically 
    Converting Vendors to ACH Payments
    Handling Change of Bank Account Requests
    Convincing Vendors to Convert
    Handling Remittance Information

Module 5: Payment Strategy
    Establishing an Overall Payment Strategy 
    Paying Small-Dollar Invoices
    A Rush or Emergency Payment Policy
    Payments Made Outside Accounts Payable 
    Basic Fraud Protection against ACH Fraud

Module 6: Policy and Procedures Manual
    Use of the Manual
    Creating an Accounts Payable Policy and

         Procedures Manual
    Updating an Accounts Payable Policy

          and Procedures Manual
    Access to the Accounts Payable Policy

          and Procedures Manual

Module 7: Operational Aspects
    Paying When the Original Invoice Is Missing
    Limiting Calls to Accounts Payable
    Petty Cash
    Reviewing Supplier Statements
    Adopting a Policy of Never Returning

         Checks to Requisitioners

Module 8: Duplicate Payment Issues
    Using Processing Standards
    Duplicate Payment Avoidance
    Mandating a Rigid Work Process    
    Some Quick Checks
    Backup for Rush Checks

Module 9: Fraud Prevention: Checks
    Use of Positive Pay
    Pre-printed Check Stock Controls
    Check Stock Storage
    Other Check Fraud Prevention Practices

Module 10: Regulatory Issues:

     Information Reporting
    A Form W-9 Requirement Policy
    Collecting and Tracking W-9 and W-8 Policy
    Using IRS TIN Matching Properly

Module 11: Communications/

     Vendor Relations
    Communicating Relevant Information

               to Vendors
    Communicating with Internal Customers
    Working with Purchasing
    Customer Service in Accounts Payable

Module 12: Cash Management
    Taking Early Payment Discounts
    Payment Timing
    Payment Status Information for Vendors

Module 13: Managing the AP Function
    Best Practice Policy
    Policy and Procedures Manual
    Staff Training
    Soliciting Process Improvement 

    Payment Audits
Module 14: Invoice Problems
    Short-Paying Invoices
    Handling Unidentified Invoices
    Handling Invoices without Invoice Number

    Discrepant Invoices 

Module 15: P-cards
    Designing a Best Practice P-Card Program
    Setting Strong Internal Controls

          in Your P-card Program
    Increasing Usage of the P-card in

          Your Organization
    Setting Attractive Payment Terms 

Module 16: Operational Aspects
    Paying When the Original Invoice Is Missing
    Limiting Calls to Accounts Payable
    Petty Cash
    Reviewing Supplier Statements
    Adopting a Policy of Never

         Returning Checks to Requisitioners

Module 17: Internal Controls
    Appropriate Segregation of Duties
    Appropriate System Access
    Policy when Employees Leave
    Eliminating Weak Control Practices
    Staff Training

Module 18: Fraud Prevention: General     Separate Computer for Online Banking
    Wire Transfer Information Requests
    Information on Internet for Vendors
    Mandatory Vacation Policy
    Job Rotation Policy
    Handling of Change of Bank

    Account Requests

Module 19: Travel and Entertainment

    Formal Policy
    Expense Report Form 
    Verifying Data
    Handling Receipts
    Detailed Meal Receipts

Module 20: Travel and Entertainment

    Cash Advances
    Unused Tickets
    Departing Employees
    Making Travel Reservations
    Reimbursing Employees

Module 21: Regulatory Issues:

     Unclaimed Property
    Reporting and Remitting

         Unclaimed Property
    Performing Due Diligence for

         Unclaimed Property
    Using Social Media to Track Owners

         of Unclaimed Property

Module 22: Regulatory Issues: Other

    Proper Handling of Sales and Use Tax 
    Regular OFAC Checking
    Foreign Corrupt Practices Act (FCPA)


Module 23: Technology
        An Accounts Payable Technology Plan
        Handling E-mailed Invoices
        Invoice Automation
        Use of Mobil Devices in Accounts Payable

Accounts Payable Training Course Public Class and Webinar Schedule

Monday and Tuesday, February 11 - 12, 2019
Monday and Tuesday, March 4 - 5, 2019 Full
Monday and Tuesday, April 1 - 2, 2019 European
     Webinar Only
Monday and Tuesday, April 15 - 16, 2019
Monday and Tuesday, May 6 - 7, 2019
Monday and Tuesday, June 3 - 4, 2019

Scheduled dates don’t work for you? Schedule your own start date (subject to availability) for only a 20% premium!  Contact customer service to check date availability at